Supplying Goods and Services to Pool Re

    As an Arm’s Length Body of HM Treasury we are committed to transparency. On this page you will find information about our sourcing practices, standard terms and conditions and supplier payments.

    Sourcing Practices

    As we are an Arms-Length Body (ALB) of HM Treasury, we are required to procure in accordance with the Public Contract Regulations 2015 (soon to be replaced by Procurement Act 2023). These regulations are a legal framework which encourages free and open competition and value for money in line with agreed obligations and regulations. Public procurement is subject to the principles of:

    • non-discrimination
    • free movement of goods
    • freedom to provide services
    • freedom of establishment 

    In addition to these fundamental principles, the following general principles must also apply: 

    • equality of treatment 
    • transparency 
    • mutual recognition 
    • proportionality 

    Public Sector Procurement legislation is changing and the Go Live Date is 25th of February 2025. Find out more about the Procurement Act 2023

    Where To Find Our Opportunities

    Opportunities to provide Pool Re with goods and services over certain thresholds are advertised on Contracts Finder and Find a Tender via our eSourcing Portal Jaggaer.

    Jaggaer is Pool Re’s sourcing portal that manages the full sourcing process. This includes all stages of the tendering process from notice creation to award of contract covering:

    • Automated publication of all procurement notices required in relation to the Public Contract Regulations (2015)
    • Expressions of interest
    • Invitation to tender
    • Secure exchange of all tender documents and a secure document sharing facility

    Your organisation will have to register to our portal in order to able to view current opportunities and submit your proposal.

    How To Register On Jagger

    In order to access our opportunity please access Pool Re’s eSourcing Portal  http://poolre.ukp.app.jaggaer.com/ and complete the Supplier Registration.
    Ensure you Complete Registration Data by answering all required questions marked with an asterisk.

    To Access the SQ (PQQ on Jaggaer)  –  express an interest through the tab PQQs Open to All Suppliers, this will then move the PQQ to My PQQs List. To express an interest in Open Opportunities, please use PQQs Open to All Suppliers.

    To Access the ITTs – express an interest through the tab ITTs Open to All Suppliers, this will then move the ITT to My ITTs List. To express interest in Open Opportunities, please use ITTs Open to All Suppliers.

    Jaggaer Supplier Support/ Helpdesk

    Pool Re Standard Terms And Conditions

    Click here to access the pdf version of our Standard T&Cs.

    How We Pay Our Suppliers

    Pool Re’s standard payment terms are 30 days and are included in our contract documents.

    Please ensure your invoice includes the following:

    • The invoice is addressed to the correct contracting entity as per the agreed contract
    • The contract reference number

    Please send your invoices to invoicing@poolre.co.uk.

    Regulation 113

    Regulation 113 of the Public Contracts Regulations 2015 requires all contracting authorities to pay undisputed invoices within 30 days.

    When disputed invoice payments are not paid within this 30 day period, interest becomes payable on the outstanding amount as set out in the Late Payment Legislation below.

    There is a requirement under Regulation 113(7) of the Public Contracts Regulations Act 2015 (The Public Contracts Regulations 2015 (legislation.gov.uk) that the authority must publicise the following information:

    1. Percentage of Invoices to first tier suppliers/prime contractors of invoices (not under dispute) paid within 30 days
    2. The total amount of interest that the contracting authority is liable to pay (whether or not paid) due to breach of Regulation 113
    3. The actual amount of interest paid to suppliers due to a breach of Regulation 113 The following table demonstrates performance against this requirement 
    Entity Number of valid & undisputed invoices received in accordance with regulation 113 Proportion of valid and undisputed invoices paid within 30 days in accordance with regulation 113 The amount of interest paid to suppliers due to a breach of the requirement to pay undisputed invoices within 30 days as per regulation 113 The total amount of statutory interest that the Pool Re group was liable to pay due to a breach of regulation 113*
    Pool Reinsurance Company Limited 437 99.31% £0.00 £ 628.86
    Pool Re Services Limited 423 89.13% £0.00 £ 2,999.72
    2023/24 860 94.30% £0.00 £ 3,628.58

    *Late Payment legislation refers to the Late Payments of Commercial Debts (Interest) Act 1998, the Late Payment of Commercial Debts Regulations 2002 and the Late Payment of Commercial Debts Regulations 2013. Amounts are calculated at 8% plus the Bank of England’s base rate and not Contractual rates.